SharePoint 2010 RTM

SharePoint Connect to Outlook: Work with List and Library Items in Outlook

The SharePoint Connect to Outlook feature is a stellar example of the tight integration between SharePoint and other Microsoft products. While SharePoint 2013 offers even more integration than before, Connect to Outlook has been part of SharePoint since the beginning. What benefits does this easy-to-use feature offer? By connecting Calendars and other SharePoint features to Outlook, you can browse... »

What Is a SharePoint Site Collection Administrator?

When you think about user permissions in SharePoint, you typically think of the four main out-of-the-box permissions levels: Full Control, Design, Contributor, and Read. These, and other permissions levels, exist at every level of a SharePoint site collection. They are established on the top-level site, and are available for all subsites, list, libraries, and items. There is another type of permis... »

The Power of [Me] in SharePoint Library Views and List Views

Have you ever wished that you could look at a large SharePoint list or SharePoint library and easily find only those items that were relevant to you? Perhaps you’d like to see all the Tasks where you are in the Assigned To field, or all of the documents you created in a Library. It’s easy enough to filter for those items on the fly by using the drop-down menu on the Column headings, bu... »

When should I create a new SharePoint Site Collection?

I had a question in one of my SharePoint classes the other day from a very sharp student.  “What is the best practice for deciding when to create a new SharePoint Site Collection?” Well for starters, I’d like to say that any time you start talking about “best practices” there always has to be a disclaimer of, “It depends.”  Rather than try to hammer out ... »

InfoPath vs ASPX: Which Electronic Form Is the Most Useful in SharePoint?

Last week I presented one of our most popular webinars: Build Better Forms with InfoPath and SharePoint. As part of the registration process, one of the attendees asked about the limitations of InfoPath when compared to ASPX (Active Server Page Extended File) forms. This isn’t a topic I’d addressed in previous webinars, but I added a few slides to discuss it. In this post, I’ll e... »

Add a SharePoint Designer Workflow Email BCC Recipient

One of the most common Actions used in SharePoint Designer custom workflows is “Send an Email.” This Action allows you to specify recipients, subject lines, and the email body with combinations of text and dynamic content. One desired feature that seems to have been left out, however, is the ability to send a blind carbon copy (BCC) to a recipient. There seems to be no BCC option in th... »

Custom Discussion Board Rollup using Content Query Web Part and XSL

A problem was recently posted on one of our SharePoint Solutions Help Community Forums. The situation was that an individual wanted to “roll up” multiple discussion boards from multiple sub-sites; essentially pulling the content from different discussion board lists. One solution is to upgrade to SharePoint 2013 and take advantage of all the new social features such as Communities. Ano... »

SharePoint Calendar Overlay with a Library or Other List

The ostensible purpose of the Calendar Overlay feature in SharePoint 2010 is to aggregate multiple calendars into one master, or roll-up calendar. The appointments in each calendar can display in an assigned color, allowing for a quick visual impression of which appointments belong on which sub-calendar. This feature can be used to show more than just calendar appointments, however. You can use th... »

Color-Code Events on a SharePoint Calendar

One of the most common requests I received as a SharePoint administrator was to color-code Events on a SharePoint Calendar. Users are accustomed to assigning colors to appointments in Outlook and other calendaring applications, so it’s natural to want that type visual organization in SharePoint as well. Unfortunately, in SharePoint 2007 and earlier, there was no built-in solution. It was suc... »

My Content Query Web Part Is Missing!

The Content Query Web Part (CQWP) is a very handy tool in SharePoint Server Standard and SharePoint Server Enterprise. It isn’t available in default installations, however. This post will briefly describe how to add the web part to a SharePoint Server web page, and what to do if the Content Query Web Part is missing. The CQWP has a number of uses. For one, it can allow you to create an a... »

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